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Pharmacy Residency: Key Information Before Registering for the Match

Pharmacy Residency Preparation Specialists

Here, we will explore some of the administrative information that you need to be aware of when registering for the Match, and following the Match.

Overview

Residency applications are organised through PhORCAS, or the Pharmacy Online Residency Centralised Application Service. This is run by the ASHP – it is separate from the Match itself, and administered by a different organisation. You must register for the Match in order to send applications to residency programs that are part of the Match. Remember that registering for the Match does not mean that you are applying to any programs – only that you are participating in the Match process – you will still need to apply to specific programs that you are interested in.

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Agreement for Applicants

As part of the process, you will need to read, and agree to, the Agreement for Applicants. This is a legal document that summarises the applicants’ responsibilities. For example, the following section focuses on the fact that applicants must not commit to programs before the correct time:

Not to make any commitment to or contract with any program registered for the Match prior to the release of the results for Phase I of the Match, except that if I am currently a PGY1 resident I may commit to a PGY2 residency position that is offered to me in accordance with the Early Commitment Process. Furthermore, if I do not obtain a position in Phase I of the Match or through the Early Commitment Process, I agree not to make any commitment to or contract with any program registered for the Match prior to the release of the results of Phase II of the Match. If I choose to accept a position either at a program that is not registered for the Match or at a registered program in accordance with the Early Commitment Process, or if I decide not to participate in the Match for any other reason, then I will submit a withdrawal from the Match, and will not submit a Rank Order List for the Match.

Fees for Applicants

All applicants have to pay a $160 USD fee in order to register for the Match. This fee is non-refundable, even if an applicant withdraws from the Match, and cannot be transferred to a future Match or to a different applicant. The registration fee will cover both Phase I and Phase II of the Match, and those who register for Phase I, but do not obtain a position in the first phase, do not have to pay an additional fee to participate in Phase II of the Match. Fees for submitting applications are separate from the Match registration fee and are submitted through the PhORCAS service.

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Key Dates

You must register for the Match by December 31st in a given year. You need to be registered  in order to send applications via PhORCAS, as well as in order to submit a Rank Order List and thus be ranked by programs in the NMS Match System. You can choose to register after December 31st, but this will mean that you may not be able to participate in Phase I of the match. If you do intend to participate in Phase I, you must be registered before the entry of Rank Order Lists for Phase I, which begins in the second week of 2023, meaning that programs can rank you when they submit their Rank Order Lists.

After You’ve Registered

After you have registered for the Match, your information will be transmitted from PhORCAS to NMS within 24 hours. After this, you will receive a confirmation email from NMS that will provide your login information for the online NMS Match System. Remember that the NMS Match System and PhORCAS are separate systems. PhORCAS is used to register for the Match, and allows you to submit updates to your profile information. The NMS Match System is used only to submit your rankings and then to obtain your Match result – your personal information and updates to this must still be made through PhORCAS.

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